Start with the exact scene
Record the address, map pin, room, aisle, platform, path, vehicle, or work area. Wide and close photographs can help explain where an event occurred.
Keep originals
Save original files with their dates and metadata. Keep copies of reports, receipts, messages, trip records, and witness details without editing the only version.
Identify short-lived records
Video, app data, dispatch records, cleaning logs, and equipment records may not be retained indefinitely. Ask a qualified lawyer what preservation steps fit your circumstances.